SENIOR ACCOUNTS PAYABLE CLERK

Job Description

Job Title: Senior Accounts Payable Clerk
Department: Accounting
Reports To: Senior Accountant
FLSA Status: Non-Exempt
Date: 10/05/23

 Summary/Objective

The Sr. Accounts Payable Clerk is responsible for providing excellent customer service by receiving, processing, verifying, entering, and reconciling vendor invoices, processing various accounts payable transactions, processing payments, adhering to proper financial controls, and assisting the Senior

Accountant, other accounting staff, and company personnel as needed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for accurately reviewing, coding, and processing vendor invoices

• Verify purchase order-related invoices have been received and pricing is accurate

• Process check requests and expense reports

• Maintain vendor accounts while staying in compliance with company policies and procedures

• Generate accounts payable checks (also wires, ACH, and automatic withdrawals)

• Perform all data entry associated with accounts payable

• Review and reconcile invoice discrepancies

• Review and reconcile vendor statements

• Fill out credit applications for new vendors

• Setup new vendors & verify W-9 forms in the system

• Assist with the annual 1099 reporting process

• Address and respond to vendor inquiries

• Update and maintain the daily cash status log

• Assist the accounting department with month-end close items and other projects

• Being a part of the backup team for front desk coverage

• Update Monthly Bills Tracker/Follow up on missing recurring bills

• Ensure proper maintenance, filing, and storage of records

• Analyze vouchers payable for possible cash discounts to be taken

• Analyze vouchers payable for products received but not yet vouchered

• Train Receptionist on Accounts Payable duties, including:

o -Reviewing of statements

o Reviewing/Vouchering Maintenance Services invoices

Review the accuracy of the Receptionist’s work

Competencies

• Communication (verbal and written)

• Flexibility

• Detail Oriented

• Functional / Technical Skills

• Excellent organizational skills

• Multi-tasking

Education and Experience:

• Accounting basics

• At least a High School diploma

• Three to five years of related experience

• Microsoft Office (Excel, Word, Outlook)

• Infor Cloud Suite Industrial (CSI), a plus

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a clerical office setting. Prolonged periods of sitting at a desk and working on a

computer.

Physical Demands

This is largely a sedentary role; however, some lifting, bending, stooping, and standing are necessary.

Mental alertness and long periods of concentration.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.

AAP/EEO Statement: APC provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to these characteristics. Discrimination of any type will not be tolerated.

Other Job Duties: This job description is a general description of essential job functions. It is not intended as an employment contract nor to describe all duties someone in this position may perform. All employees of APC are expected to perform tasks as assigned by APC supervisory/management personnel, regardless of job title or routine job duties

For inquiries, please contact:

Joseph Stephens, H.R. Manager
Tel:  (479) 246-6402
Email:   [email protected]